Disconnected systems
Scheduling, time and payroll do not share the same structure.
01Payroll OS for shift-based businesses
Payroll is part of operations now. One system, one source of truth.
ONA connects scheduling, time tracking and payroll in one data model — without switching systems, without re-entry.
- Location
- Berlin
- Hosting
- AWS EU
- Apps
- iOS & Android
- Platform
- One system
CostStaff cost
€5,226
Forecast €5,800Prod.Productivity · Actual
€78 / h
Planned €85 / hRevenueExpected revenue
18,400 €
Forecast · week 16Staff cost vs. revenue
Berlin Mitte · last 14 days
RevenueWages
13.04.17.04.21.04.26.04.
Contract mix
- Full-time36 %
- Part-time28 %
- Mini-job22 %
- Werkstudent14 %
Calendar · June
- 01.06.Anna Müller · Contract start
- 03.06.Tim Becker · Sick leave
- 05.06.Lena Hoffmann · Vacation
- 10.06.Max Weber · Contract update
- 12.06.2 open shifts
- 15.06.Payroll · Trial run
Planned hours
412
Week 16 · 4 locationsOpen shifts
3this week
Illustrative example · all values are sample data
Payroll breaks before the payroll run.
Schedules, time tracking, absences and contracts live in separate tools. At month-end, everything has to be manually aligned, checked and corrected.
Manual fixes
Missing hours, wrong surcharges and unclear absences create constant corrections.
02No real-time clarity
You only see if things match when it is already too late.
03ONA turns operations into payroll data.
Data is not transferred at the end of the month. It is created and processed in one system.
One data model · without re-entry
- 01
Plan shifts
Schedule
- 02
Track time
Punch
- 03
Apply rules
Surcharges & checks
- 04
Review payroll
Trial run
- 05
Finalize
Payroll line
- 06
Payout
Payout
Three system mechanisms. Visible in the product.
Shifts, punches and contract data flow into payroll without re-entry.
- Mon · Lena R. · 16–22 · Service
- Tue · Marko K. · Off
- Wed · Anna M. · 10–14 · Brunch
- Thu · 2 open shifts
Employee
Mo
Di
Mi
Do
Fr
Sa
So
Lena R.
Service · Full-time
10–14
—
10–14
12–18
—
16–22
—
Marko K.
Bar · Part-time
—
12–18
—
10–14
10–14
16–22
—
Anna B.
Kitchen · Full-time
12–18
12–18
16–22
—
12–18
12–18
—
Pia S.
Service · Mini-job
—
—
10–14
10–14
—
16–22
—
Tom F.
Service · Werkstudent
—
10–14
—
—
16–22
—
—
Early shiftMid shiftLate shift
Σ 84 h · labour-law conflicts: 0POS integrations · today
Daily revenue · four locations
SumUp
POS · card payments
1,420 €
6 min ago
Lightspeed G-Series
POS · G-Series
8,940 €
12 min ago
Lightspeed K-Series
POS · formerly iKentoo
3,860 €
4 min ago
Manual entry
Fallback · without POS
—
Location 04
Sync cadence · hourly + dailyΣ today · 14,220 €
German labour law in the algorithm
11 h rest period, 10 h max shift length, 15 Sunday shifts per year — taken into account when the schedule is built, not in a post-hoc review.
Staff cost against revenue
Staff cost ratio per location and day — calculated directly from POS data.
32 German contract types pre-configured
- Mini-job
- Midi-job
- Werkstudent
- Apprentice
- Short-term
- Full-time
- Part-time
Tax classes, social security groups and church tax in the data model.
On-site tablet. Mobile app for the team.
Both interfaces write directly into the payroll run — without re-entry.
- 01
On-site tablet
Clock-in and clock-out run by code on the tablet.
- 02
Employee mobile app
Shifts, working hours and preferred days in one app.
- 03
One data model
Both interfaces write directly into the payroll run — without re-entry.
- On-site tablet · Employee mobile app · one data model
9:41
•••5G▮
Berlin Mitte
Hey Lena 👋
Today · Mon, Apr 17
16:02
Late shift · service
Code · 4218
Today's shift
16:00 → 22:006.0 h
Break · 30 minPlanned: 5.5 h
This week
DiOff
Mi16 → 22 · Service
ScheduleAbsenceChatMore
CLOCK-IN · DATA MODEL
→ Lena R. · 16:00–22:00
Berlin Mitte · Service
→ Tim B. · 08:00–14:00
Berlin Mitte · Kitchen
Book a demo
One payroll run. Your setup. 30 minutes.
No generic demo. We configure ONA around your locations, contracts and POS connection — and run trial payroll in the system.
- Locations and contract types as input
- Trial payroll live in the system
- Response within one business day
- No contract commitment